VIP - Northamptonshire's Disco and Karaoke

TERMS AND CONDITIONS

If you decide to book VIP for your event, we will send you a Booking Form for your signature. The Booking Form will incorporate our Terms and Conditions and by signing the Booking Form, you will be agreeing to abide by our Terms and Conditions as follows:-

1. In these Terms and Conditions you are hereinafter referred to as the PROMOTER, and VIP is hereinafter called the DISCO. The Promoter engages the Disco, and the Disco accepts the engagement to appear at the venue on the date and at the times and for the fee as shown in the Booking Form subject to these Terms and Conditions.

2. A non-refundable booking deposit, of the amount specified in the Booking Form, must be submitted with the signed copy of the Booking Form.

3. The balance of the booking fee, as specified on the Booking Form, should be paid by cheque/cash to VIP (Cheques made Payable to Mr M I Waples) at least thirty days prior to the event.

4. The total fee quoted is in respect of a performance during the times specified in the Booking Form. If the Promoter requests that the performance time to be extended, then the additional period and fee must be negotiated with the Disc Jockey provided by the Disco, and paid in cash prior to the start of the performance extension.

5. In the event of cancellation of the engagement by the Promoter, a cancellation fee will be made on the following basis:
i) Cancellation advised in writing, received more than thirty days before the event date - loss of deposit only
ii) Cancellation advised less than thirty days of the event date will lead to the full fee becoming payable immediately. Due to the exceptional nature of Christmas Eve and New Years Eve, these time limits will be extended to sixty days.

6. When a booking has been formally cancelled, and that cancellation has been accepted by both parties, the Promoter forfeits any rights to use the services of the Disco on that date, irrespective of deposits or cancellation fees paid.

7. The Promoter must ensure that the Disc Jockey has access to two 13 amp 240 volt sockets and one 6ft table at the Disc Jockey’s working position. The working position must not obstruct any emergency exit route, and must allow enough space for the Disc Jockey to operate in comfort and safety. The equipment should not be placed directly onto a dance floor to avoid vibration damage.

8. The Disco will supply sufficient music to suit the occasion; adequate equipment for playing and amplifying recorded music; lighting and other effects to suit the occasion and venue; a Disc Jockey and where deemed necessary an assistant.

9. The Promoter is responsible for the behaviour of his / her clients or guests, and for safeguarding the Disc Jockey and equipment against theft, damage or other risks, from the moment of arrival to the moment of final departure. Please note any loss of or damage to equipment, other than that caused by fair wear and tear, will be charged for.

10. The Disco can not be held responsible for the way some people may be affected by strobe lighting or any other lighting, sound or haze effect that may be used. The Promoter must advise the Disc Jockey prior to the start of the performance if any effect should be avoided.

11. The Disc Jockey provided will generally be an employee of VIP, or a self employed Disc Jockey working exclusively for VIP. The Disco reserves the right however to assign the engagement to a suitably experienced and qualified associate.

12. The Disc Jockey shall be deemed to be under the direction and control of the Promoter, and shall be regarded as a servant or agent of the Promoter, and the Promoter shall be responsible for any claims arising from placement or operation of the equipment.

13. The Promoter will be responsible for obtaining all necessary licences and permissions relating to the performance at the event.

14. The Disco operates regularly serviced and maintained good quality sound and lighting equipment. In the rare event of any equipment failure, an on site repair will be attempted. If however there is an irreparable breakdown in lighting or sound a partial refund will may be given. (This is dependant on time left)

15. The Disco shall be entitled to terminate this contract without liability if for any reason beyond its control the Disc Jockey is unable to perform, due to fire or theft of equipment, illness or breakdown of vehicle. The Disco will use all reasonable endeavours to locate a replacement Disc Jockey, but, in the unlikely event of a non performance all refundable monies paid will be refunded, (non refundable deposits are not refundable in any situation) but this will be the limit of our liability to you.

In addition to the above, the following Terms and Conditions will be incorporated into the Terms and Conditions for Children's Parties:-

1. The Promoter will provide adequate adult supervision of the children attending the Event

2. The supervising adults will provide the DJ with assistance in the organisation of the children during any games played at the Event

3. The supervising adults will ensure that the Children do not interfere with the disco equipment or prevent the DJ from performing his duties of playing music and organising games (if required)

4. Any breach of these conditions may result in the DJ ceasing performance before the
allotted time without recompense to the Promoter